How we handle your information.

01Who we are

ADAMM is an employee self-service app published by RICH-TEK IT SOLUTIONS CORPORATION ("Rich-Tek", "we", "us"), a corporation registered in the Philippines.

You use ADAMM because your employer uses ADAMM. Your employer decides what employee information is collected and how long it is kept, which makes your employer the Personal Information Controller under the Philippine Data Privacy Act of 2012 (Republic Act No. 10173). Rich-Tek operates the app and the server on your employer's behalf as the Personal Information Processor. We do not use your information for our own purposes.

If you want to know your employer's own data privacy policy, contact your HR department.

02What ADAMM collects, and why

03What ADAMM does not do

• No advertising, and no advertising identifiers.
• No analytics, crash-reporting or tracking software of any kind. We do not measure how you use the app.
• We never sell, rent or trade your information. There is no circumstance in which we would.
• We do not build a profile of you, and no automated decision is made about you by the app.
• We do not use your information to train artificial intelligence models.

04Who can see your information

• Your employer. Your HR staff, your approvers and your authorised managers see the records their role permits. Access inside ADAMM is permission-controlled, so a colleague at your level cannot open your payslip.
• Rich-Tek personnel, strictly for support, maintenance and fixing faults, and only when needed.
• Government agencies and courts, where Philippine law requires disclosure, for example a lawful order or a statutory report.

Two outside services are contacted by the app itself:

• Google, only if you tap Sign in with Google. Google confirms your identity to us and receives the fact that you signed in. Its handling of your data is covered by the Google Privacy Policy.
• OpenStreetMap, when a map or address search is displayed. It receives your device's IP address and the map area being viewed, which is what any map on any website receives. It is not told who you are.

Nobody else. There is no other third party in the app.

05Where your information is kept, and how it is protected

Your records are stored on the ADAMM server operated for your employer, hosted in a data centre secured by the hosting provider. Protections in place:

• All traffic between the app and the server is encrypted in transit using HTTPS (TLS).
• Selfies and uploaded attachments are held in private storage that is not publicly reachable. They can only be retrieved by a signed-in user with permission to see that record.
• The app signs in with an access token held in the phone's secure keystore (iOS Keychain, Android Keystore), not a saved password.
• Access is controlled by role and permission, and administrative actions are logged.

No system is perfectly secure, but we take these measures seriously and act on any weakness we find.

06How long we keep it

How long your records are kept is decided by your employer, not by ADAMM. Your employer sets its own retention schedule, based on the Philippine labour, tax and other record-keeping laws that apply to it, and on any audit, dispute or case that requires records to be held longer.

ADAMM keeps your information for as long as your employer's retention policy requires, and no longer. When that period ends, the records are deleted or anonymised.

Your HR department can tell you the exact retention period that applies to you.

07Your rights

Under the Data Privacy Act of 2012 you have the right to:

• be informed about how your information is processed;
• access the information held about you;
• correct anything that is inaccurate. The app has a Profile Update Request for this;
• object to processing, subject to the terms of your employment;
• erasure or blocking of information that is unlawfully held or no longer needed;
• data portability, to obtain your information in a usable electronic format;
• damages, if you suffer loss from a violation of your rights; and
• complain to the National Privacy Commission.

To exercise any of these, contact your HR department first, because your employer holds your employment records. If you cannot get a response, write to us at the address in Section 10. Requests are answered within a reasonable time and never later than the period the National Privacy Commission requires.

08Children

ADAMM is a workplace app for employed adults. It is not directed at children and we do not knowingly collect information from anyone under 18 years old.

09Changes to this policy

We may update this policy as the app changes or as the law changes. The current version is always on this page, and the "Last updated" date at the top tells you when it changed. Material changes will also be announced inside the app.

10Contact

You may also lodge a complaint with the National Privacy Commission, 5th Floor, Delegation Building, PICC Complex, Roxas Boulevard, Pasay City, Metro Manila 1307, or at privacy.gov.ph.